Vendor Terms and Conditions

Effective Date: March 11, 2025  |  Last Updated: September 23, 2026

Welcome to Homeschool Resource Co.! These Vendor Terms & Conditions outline the agreement between you (the “Vendor”) and Digital Media Mama, LLC, doing business as Homeschool Resource Co. (“HRC,” “we,” “us,” or “our”) regarding the sale of products and services on our platform. By becoming a Vendor, you agree to abide by the following terms.

Material changes to these Terms take effect thirty (30) days after we email notice to Vendors (see Section 16). If a correction is needed following a policy change, Vendors have seven (7) days after the change takes effect to bring their store into compliance before further action is taken.

Table of Contents

1. Vendor Eligibility & Approval

Our marketplace is open to individual creators, small businesses, and vendors selling homeschool-related content.

Age Requirement: You must be at least 18 years of age to register as a Vendor on Homeschool Resource Co. By submitting a vendor application, you confirm that you meet this requirement.

  • Every new vendor application is manually reviewed by our team.
  • Verification typically takes one (1) business day.
  • We review your store information, product descriptions, and online presence to confirm alignment with our homeschool-focused mission.
  • We reserve the right to decline or remove any vendor who does not meet our quality or compliance standards.
  • One store per Vendor. Opening more than one store or account to get around fees, product limits, reviews, or a suspension is not permitted unless we approve it in writing.
  • You must provide accurate business and contact information and keep it up to date.

Once your store has been approved, you may begin uploading and managing your products in accordance with your selected plan.

2. Vendor Subscription Plans & Fees

Standard Seller — $25/year

  • You earn 60% of each product sale (HRC retains 40%)
  • Unlimited products
  • No processing fees
  • Full store control
  • All sales data & order emails

Premium Seller — $69/year

  • You earn 80% of each product sale (HRC retains 20%)
  • Unlimited products
  • No processing fees
  • Full store control
  • All sales data & order emails
  • Premium marketing features

Free Vendor Plan – $0/year

(Promotional, not offered continually. Vendors can only take advantage of this offer if it is on the Vendor Signup page at the time of signup. Only offered to new Vendors. Current Vendors can not downgrade to this plan.)

  • You earn 50% of each product sale (HRC retains 50%)
  • 10 published products
  • Digital products only
  • No processing fees
  • Every listing is reviewed before publishing
  • All sales data & order emails

Pricing & Renewal Policy

  • Promotional pricing is limited-time only and may end without prior notice.
  • Subscription rates may increase at any time. We will email you at least thirty (30) days before a price increase applies to your renewal.
  • Discounts cannot be applied retroactively to previously purchased plans.
  • Renewal pricing reflects the current rate at the time of renewal unless a promotion is active.
  • If your plan renews automatically, we will send a reminder before the renewal date. You can turn off auto-renewal from your dashboard at any time before renewal.

All subscription fees are non-refundable.

Subscription Lapse & Product Visibility

If your subscription expires without renewal, all product listings will be immediately unpublished. Products remain in your dashboard and will be restored upon renewal. Existing customer orders placed prior to the lapse are not affected, and buyers keep access to products they already purchased.

3. Allowed & Prohibited Products

Allowed

  • Homeschool-related content — physical and digital products, courses, classes, and memberships
  • Both faith-based and neutral resources (must be clearly labeled in product listings)

Prohibited

  • Reselling or unauthorized resale of other creators’ work
  • Private Label Rights (PLR) content
  • Non-customized semi-exclusive materials
  • Any content unrelated to homeschooling
  • Content prohibited under our Content Guidelines (incorporated herein by reference)

The Homeschool Resource Co. Content Guidelines are incorporated into and made a binding part of these Terms & Conditions. Vendors are responsible for reviewing and complying with the Content Guidelines at all times.

4. Product Pricing Policy

All paid products must be priced at a minimum of $3.00 USD. This policy exists because Homeschool Resource Co. covers all transaction and processing fees on behalf of vendors.

  • Free products (freebies) are exempt from the $3.00 minimum.
  • Paid listings below $3.00 will not be approved, and existing listings below $3.00 will be adjusted to $3.00 without notice to you.
  • HRC reserves the right to update the minimum pricing threshold in the future. Vendors will have seven (7) days to comply with future pricing changes before listings are adjusted.

Honest Pricing & Sales

  • A sale price must be a real reduction from a price the product was actually offered at on HRC for a reasonable time (at least 30 days) before the sale. Do not list inflated “original,” “regular,” or “compare at” prices.
  • “Value” claims for bundles (for example, “a $60 value”) must equal the actual combined regular prices of the included items.
  • Do not use false urgency, such as a countdown timer that resets or a “last chance” sale you plan to repeat.

5. Free Products (Freebies)

Vendors may list free products on the platform under the following conditions:

  • Free products must meet all content guidelines and quality standards required of paid products.
  • There is no limit on the number of free products a vendor may list — except that Free Vendor Plan holders will have free listings count toward their 10-product cap.
  • Free products must be clearly marked as free in the listing.
  • Freebies may not be used to circumvent the pricing policy (e.g., required “donations” or bundled upsells on $0 listings).

6. Store & Product Approval Process

Store Verification

  • All new stores undergo a manual verification process upon registration.
  • Approval typically occurs within one (1) business day.
  • Vendors receive an email notification once their store is approved and selling permissions are activated.

Product Approval

  • Free Vendor Plan: All ten (10) product listings must be reviewed and approved before being published.
  • Paid Plans (Standard or Premium): Only your first product requires approval. After that, you may freely upload and publish without further review.

Homeschool Resource Co. reserves the right to review and remove any listing that does not meet our standards at any time, including after it is published.

7. Digital Product Delivery Standards

PDFs are the only file type that can be uploaded and delivered directly through the platform.

Off-Platform Content (Courses, Videos, Apps, Memberships)

Vendors who offer courses, video content, apps, memberships, or other third-party hosted resources may list these products on the marketplace. Delivery of access must follow one of the two approved methods below:

Option 1 — PDF Instruction File

Upload a PDF with step-by-step instructions for accessing your content. This may include:

  • A checkout link with a unique coupon code
  • Login credentials for a private portal
  • A direct link to password-protected content

Option 2 — Private Page Redirect via Order Notes

Use the Order Notes feature to deliver:

  • A link to a password-protected page on your website
  • The password, delivered automatically in the customer’s order confirmation
  • Any additional login or redemption instructions

Vendors are responsible for maintaining access links and keeping passwords current. Listings for off-platform products must clearly describe how delivery works so customers know what to expect at checkout.

  • Access must keep working for the length of access stated in your listing. If no length is stated, access must work for at least twelve (12) months after purchase.
  • If a buyer reports broken access and it isn’t fixed within seven (7) days, HRC may refund the buyer and deduct your share from your payouts (see Section 9).
  • Instruction files, order notes, and delivered products may not send buyers to buy the same product somewhere else, or advertise a lower price for HRC-listed products elsewhere.

8. Intellectual Property & Content Ownership

By listing a product on Homeschool Resource Co., you warrant and represent that:

  • You are the original creator of the content, or you hold all necessary rights, licenses, and permissions to sell it.
  • Your content does not infringe upon the intellectual property rights of any third party, including copyrights, trademarks, patents, or trade secrets.
  • You have not used any brand names, characters, logos, or trademarks you do not personally own or have explicit written permission to use (e.g., Disney, Star Wars, Minecraft, etc.).
  • Every font, clip art image, photo, template and graphic in your product and preview images is licensed for commercial sale on a marketplace, and for display in HRC’s marketing and advertising.
  • You have a signed release from a parent or guardian for any identifiable child, and from any identifiable adult, shown in your product or preview images.
  • Everything you say about your product is truthful and can be backed up (see “Product Claims” in the Content Guidelines).

You retain full ownership of your products. HRC does not own your content. By listing, you grant HRC only the limited licenses below. Vendors are solely liable for any intellectual property claims arising from their content.

8.1 License to Sell and Deliver

You authorize HRC to sell and deliver your products to buyers, provide ongoing access, and grant each buyer the license described in HRC’s Terms & Conditions (personal, single-household use unless your listing offers a group license). If your product includes its own Terms of Use, those terms may give buyers more rights than HRC’s standard license, but not fewer. You may offer multi-family, co-op, or classroom licenses as separate product options with their own price.

8.2 Marketing & Advertising License

You grant HRC a non-exclusive, royalty-free, worldwide license to use, reproduce, display, and distribute your store name, logo, product titles, descriptions, prices, preview images, and sample pages to market and promote your products and the HRC marketplace. This includes:

  • HRC’s website, emails, blog, and social media
  • Product feeds and catalogs (for example, Google Merchant Center and Meta Commerce catalogs)
  • Paid advertising on third-party platforms (for example, Meta/Facebook/Instagram, Google/YouTube, Pinterest, and TikTok)
  • Materials provided to HRC’s affiliates, creators, and promotional partners

HRC may resize, crop, reformat, excerpt, and add text or HRC branding to these materials to meet each platform’s format requirements, including automated formatting done by an ad platform. HRC will not change the substance of your product, your claims, or your prices.

8.3 Buyer Access After You Leave

Buyers keep access to products they purchased, even if you remove a listing or close your store. This license continues only as needed for that purpose.

8.4 Ending Marketing Use

If you remove a product, close your store, or opt out of paid advertising (Section 14), HRC will stop starting new uses of that product in paid ads and feeds within thirty (30) days. Emails, posts, and other materials already published before then do not have to be deleted.

8.5 Infringement Reports

Copyright and trademark complaints about your products are handled under HRC’s Copyright & IP Policy, including counter-notices and our repeat-infringer policy.

9. Payments & Payouts

  • Vendors are paid via PayPal Mass Payouts on the last Monday of each month.
  • Funds are held for 10 days post-payment to ensure no transaction issues.
  • Early payout requests are available for a small fee.
  • Vendors must maintain an active PayPal account. HRC is not responsible for PayPal fees or transfer issues.
  • Refunds & chargebacks. If a buyer is refunded under HRC’s Refund Policy, or a payment is reversed or charged back, your share of that sale is deducted from your balance or future payouts. If your balance can’t cover it, HRC may invoice you.
  • Holds. HRC may delay or hold payouts during a fraud review, open dispute, IP complaint, or suspension, or after unusual sales activity, until the issue is resolved.
  • Payout questions. Report a payout error within sixty (60) days of the payout date.

10. Taxes

Homeschool Resource Co. collects and remits sales tax on behalf of all Vendors for orders placed through the marketplace, in accordance with applicable state laws.

  • Vendors are not required to calculate, collect, or remit sales tax for orders processed through HRC.
  • HRC may request a Form W-9 (or W-8 for non-U.S. vendors) and will issue any tax forms required by law.
  • Vendors remain responsible for their own income tax obligations and business-related reporting outside the marketplace.

Vendors are responsible for maintaining their own tax records and reporting income earned through the marketplace according to local, state, and federal regulations.

11. Store Management & Vendor Responsibilities

  • Vendors retain full control over their store, pricing, inventory, fulfillment, and customer service.
  • Vendors may sell on other platforms. No exclusivity is required.
  • Vendors must follow the Buyer Data rules in Section 11A.
  • Vendors must respond to buyer messages within three (3) business days.
  • Failure to comply with platform standards may result in store suspension or removal.

11A. Buyer Data

HRC shares each buyer’s name, email address, and order details with you so you can deliver the order and provide support.

You may:

  • Use buyer data to deliver, support, and send messages about that order.
  • Add a buyer to your marketing email list. Our Terms and Conditions are required to be checked BEFORE a customer checks out; inside these terms we state that their information will be given to the perspective Vendors.

You may not:

  • Sell, rent, trade, or share buyer data with anyone else.
  • Use buyer data to send buyers to buy HRC-listed products somewhere else, or to offer them a lower price elsewhere.

You must:

  • Include your business name, a physical mailing address, and a working unsubscribe link in every marketing email (CAN-SPAM).
  • Honor unsubscribe requests within ten (10) business days.
  • Keep buyer data reasonably secure. Tell HRC within seventy-two (72) hours if buyer data you hold is exposed in a breach.
  • Delete a buyer’s data when they ask, where the law requires.

11B. Marketplace Integrity

To keep HRC fair for every vendor and trustworthy for families, vendors may not:

  • Manipulate reviews. This includes reviewing your own products, asking friends, family, or other vendors to review them, paying for reviews, offering rewards only for positive reviews, asking only happy customers to review (review gating), or leaving false reviews on other vendors’ products. See the Community & Review Guidelines.
  • Manipulate search. This includes keyword stuffing, misleading tags, grade levels, or categories, and duplicate listings.
  • Interfere with other vendors. This includes copying their products or listings, filing false reports, and harassment.
  • Avoid fees. This includes asking buyers to complete an HRC purchase somewhere else, or using a second account.
  • Use HRC’s name in paid search. Do not bid on “Homeschool Resource Co.,” “HRC,” or similar terms or misspellings in paid search ads, or use HRC’s name or logo in a way that suggests HRC endorses or sponsors you. You may say “Available at Homeschool Resource Co.” and link to your store.

12. Order Fulfillment & Shipping (Physical Products Only)

At the time of posting, HRC is a digital-only platform. We are testing out physical product sales, so this section protects that process.

  • Vendors must handle their own shipping and fulfillment for all physical products.
  • Platform tools are available to assist with shipping cost calculations.
  • Vendors are responsible for timely delivery and providing tracking information where applicable.
  • Each physical product listing must state processing time, shipping method, and your return policy. Respond to reports of damaged, lost, or wrong items within three (3) business days.

13. Refunds, Disputes & Customer Service

  • Digital products are final sale except in the cases listed in HRC’s Refund Policy (defective or missing files, product not as described, duplicate purchase, or broken access). You may offer buyers a more generous refund policy, but not a stricter one.
  • Customers must first contact the vendor directly for support.
  • If a vendor does not resolve a customer issue, it may be escalated to our support team. HRC’s decision on escalated refund requests is final.
  • Failure to provide reasonable customer service may result in removal from the platform.

14. Promotional Participation

  • Standard and Premium vendors may be included in site-wide promotional events. Details will be communicated via email.
  • Premium vendors have access to additional marketing features through their vendor dashboard.
  • We may include your products in site-wide sales or marketing campaigns. Unless you explicitly opt in to vendor-funded discounts in these campaigns, all discounts or sale amounts will be taken from Admin Commissions — your earnings are not affected.
  • To opt out of a specific site-wide sale or discount promotion, email [email protected] before the promotion’s start date.
  • HRC reserves the right to feature vendor products in marketing materials, social media, or email campaigns. No additional compensation is provided for organic platform promotion.

Marketing & Paid Advertising

  • HRC may promote your products, at its own discretion and expense, on HRC’s website, emails, and social media, through affiliates and promotional partners, in product feeds and catalogs, and in paid advertising on third-party platforms, under the license in Section 8.2.
  • HRC decides whether, when, and how to advertise, including budget, targeting, and which products appear. HRC is not required to advertise any particular product.
  • Sales from HRC’s advertising are paid at your normal rate. Ad costs are never deducted from your earnings, and no other compensation is owed.
  • Fair rotation. We aim to feature a variety of vendors over time. We choose products for campaigns based on factors like season, quality, reviews, price point, and fit with the campaign theme. Paid placements bought through our advertising packages are labeled as sponsored.
  • Opting out of paid ads. Email [support email] to exclude your products from paid third-party advertising. We will stop new paid ad uses within thirty (30) days. Organic promotion on HRC’s own website, emails, and social media may continue.

15. Violations, Suspension & Appeals

Grounds for Suspension or Removal

  • Selling prohibited items
  • Fraudulent activity or misleading product listings
  • Copyright or trademark infringement
  • Repeated intellectual property complaints under our Copyright & IP Policy
  • Excessive customer complaints or unresolved disputes
  • Review manipulation, fee avoidance, multiple accounts, or misuse of buyer data
  • Failure to meet the $3.00 minimum pricing requirement after the compliance period
  • Violation of any section of these Terms or the Content Guidelines

Appeals Process

If your account is suspended, you may submit an appeal by emailing [email protected] within 7 days of your suspension notice. Your appeal should include:

  • Your store name and registered email address
  • A description of the issue and any relevant context
  • Any corrective action you have taken or plan to take

Our team will respond within 5 business days. Submitting an appeal does not guarantee reinstatement.

Voluntary Store Closure

  • Vendors may close their shop from the dashboard at any time.
  • Vendors who have fulfilled all orders with no unresolved disputes will receive payouts for past sales.
  • Funds may be held if orders are unfulfilled or disputes remain unresolved.
  • Buyers keep access to products purchased before closure. HRC will stop new paid ad uses of your products within thirty (30) days of closure (Section 8.4).

16. Policy Updates & Compliance

  • We will email Vendors about material updates at least thirty (30) days before they take effect. Changes required by law, or to prevent fraud or harm, may take effect sooner. If you don’t agree to an update, you may close your store before it takes effect.
  • Continued use of the platform constitutes agreement to the updated terms.
  • If a policy change requires a correction to your store or listings, you will have seven (7) days to comply before further action is taken.
  • It is the vendor’s responsibility to remain current with these Terms.

17. Liability & Indemnification

Vendors are fully responsible for their products, transactions, and customer interactions. Homeschool Resource Co. is not liable for lost shipments, product defects, refund disputes, tax issues, or any legal claims regarding a vendor’s products or content.

By selling on Homeschool Resource Co., vendors agree to indemnify, defend, and hold harmless Homeschool Resource Co., its owners, employees, and affiliates from any and all claims, damages, losses, or expenses (including legal fees) arising from:

  • The sale or distribution of their products
  • Intellectual property disputes
  • Customer complaints or disputes
  • Product claims, listing content, or materials you provided that HRC used in marketing or advertising as permitted by these Terms
  • Your use of buyer data
  • Violation of these Terms & Conditions

Limitation of Liability

  • The platform is provided “as is” and “as available.” HRC does not guarantee sales, traffic, search placement, advertising results, or uninterrupted service.
  • To the fullest extent the law allows, HRC is not liable for indirect, incidental, special, or consequential damages, or for lost profits.
  • HRC’s total liability to a Vendor for all claims is limited to the greater of (a) the subscription fees you paid HRC in the twelve (12) months before the claim, or (b) $100.

18. Governing Law

These Terms & Conditions are governed by the laws of the United States and the State of Louisiana. Any disputes must be resolved in the appropriate Louisiana court located in Iberville Parish, Louisiana.

Before filing any claim, you and HRC agree to try to resolve the dispute informally for thirty (30) days, starting when one side emails the other a description of the issue.

18A. General Terms

  • Entire agreement. These Terms, together with the Content Guidelines, Terms & Conditions, Privacy Policy, Copyright & IP Policy, Refund Policy, and Community & Review Guidelines, are the entire agreement between you and HRC.
  • Independent businesses. Vendors are independent businesses, not employees, partners, or agents of HRC.
  • Severability. If any part of these Terms can’t be enforced, the rest remains in effect.
  • No waiver. Choosing not to enforce a term once does not waive it.
  • Assignment. HRC may transfer these Terms if the business is sold or reorganized. Vendors may not transfer their store without HRC’s written approval.
  • Notices. Notices are sent to the email address on your vendor account.
  • Events beyond our control. Neither side is responsible for delays caused by events outside its reasonable control.

19. Contact & Support

If you have any questions regarding these terms, please contact us at [email protected].

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